ZOOM - office meeeting software
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ZOOM Software Tipshttps://www.huffpost.com/entry/zoom-hacks-work-meetings-virtual-happy-hours_l_5e7ba807c5b6cb9dc1991ef4?qsm
16 Game-Changing Zoom Hacks For Work Meetings And Virtual Happy Hours
Conduct smoother video conferences with these tips from
43% of U.S. employees worked remotely with some frequency. Now that
the spread of COVID-19 has forced many people with non-essential
jobs to stay home, millions more have been thrust into the world of
home offices and virtual meetings.
One company that's benefited is Zoom, a video conferencing platform.
Zoom was already on the rise before the coronavirus hit. But with so
many newly remote businesses, it has become an increasingly popular
choice for communicating virtually. (Its stock price has gone up more
than 100% this year, while the market as a whole is down 24%.)
If you're a displaced office worker just learning this new tool, you
may not be using it to its fullest potential. We reached out to
professionals who have been conducting their businesses remotely for
years to find out their best tips for getting the most out of Zoom.
1. Keep meetings to 35 minutes or less.
One thing I do, since we are a small startup and don't pay for Zoom,
is I started scheduling all my meetings to be 35 minutes long (there's
a 40-minute cap on meetings with the free version). It's actually been
quite productive, because it forces you to time-box the meetings and
gives you enough cushion not to run out of time, which is embarrassing
for many. - Lisa Murphy, founder and CEO of Loom
2. Hold down the spacebar to temporarily unmute yourself.
Mute yourself in Zoom and then hold down the spacebar to unmute yourself
when you're ready to speak. The space bar works only when Zoom is your
main window. In the Zoom settings, you can set up a custom shortcut so
that you can mute and unmute if you're in another window. This is
extremely helpful if you're diving into a Doc, Sheet or anything else
while on call so you don't have to awkwardly find the Zoom window to
unmute. - Greg Van Horn, CEO of Launch Potato and FinanceBuzz
3. Activate dual monitors.
If you use two monitors for your at-home office, a great Zoom hack is
to turn on the setting that allows you to use dual monitors. This enables
you to view meeting participants on a separate screen than the content
being shared. If you leave the setting off, shared content and participants
are on the same screen and often hidden. - Blake Stockton, business analyst
4. Use the beauty filter.
As a 10+ years work-from-home veteran, my hands-down favorite Zoom feature
is the touch up your appearance feature. This is a great filter to even out
your skin tone, touch up your lighting and just improve your appearance on
camera. - Jamie Palmer, business strategist and CEO of Outlier Marketing
5. Create a waiting room.
Instead of using multiple Zoom links, I like to use the same, easy-to-remember
Zoom link for my clients - they bookmark it and know there's one room for them
to log into when we meet. To help make this a smooth process where meeting
attendees don't bump into one another or show up early for a meeting when one
is already in progress, one super useful and little-known Zoom feature I use
is the Waiting Room. This is especially useful when you have back-to-back
meetings. If your next meeting attendee shows up early, instead of
interrupting your current meeting, they'll be placed in a waiting room.
They'll see a waiting room screen letting them know they'll be admitted soon.
You can also customize these waiting-room screen options, like the title,
logo and description. As the host, you'll see them enter the waiting room
and admit them when it's time. - Maya Gaddie, online business strategist
6. Password-protect your meetings.
One of the hidden tricks of Zoom meetings is Zoombombing. If your Zoom
meetings are not protected with at least a password, a troll or hacker can
gain access. Most individuals that do this post inappropriate content by
sharing their screen and hijacking the meeting. More sophisticated
individuals listen in on and record these meetings to gain access to top
secret information. The best way to stop such acts from happening is to
allow access to only those contacts you specify. - Chelsea Brown, CEO and
founder of Digital Mom Talk
7. Change your background.
Zoom allows you to have a digital background. For those of us working from
home who want to have a professional setting or even something funny going
on in the background, take advantage of this feature. It's easy to enable
in settings and you just need to make sure your computer's processor can
properly handle it. - Jeff Romero, co-founder of Octiv Digital
8. Take advantage of breakout rooms.
If you like to do small group exercises and then have folks report back to
the main group, use the breakout room option. It will create mini Zoom rooms
that you can call back to the group at any time. This is super helpful for
team meetings. - Maria Marquis, founder of Coaching by Maria
9. Create virtual name tags.
Zoom adds a little name tag to participants' video boxes. This is really nice
when people don't know each other. You can also go a step beyond just names
and edit them to add roles, locations or other bits of information that are
helpful in a work context or that help people in the room build some
interpersonal connections. - Lee Gimpel, founder of Better Meetings
10. Memorize keyboard shortcuts.
Lucy Rendler-Kaplan, founder of Arkay Marketing & PR, likes to use Zoom
keyboard shortcuts and shared a few of her favorites:
I is for invite. Press Cmd+I (macOS) or Alt+I (Windows) to jump to
the Invite window, where you can grab the link to the meeting or
send invitations to others via email.
M is for mute. Press Cmd+Ctrl+M (macOS) or Alt+M (Windows) when you
are the meeting host and want to mute everyone else on the line.
S is for share. Press Cmd+Shift+S (macOS) or Alt+Shift+S (Windows)
to share your screen.
R is for record. Press Cmd+Shift+R (macOS) or Alt+R (Windows) to start
recording any meeting.
P is for pause. Press Cmd+Shift+P (macOS) or Alt+P (Windows) to pause
You can find all the keyboard shortcuts in Zoom in the settings menu, she said.
11. Whiteboard your meetings.
In addition to the multiple screen-sharing options, Zoom includes a built-in
whiteboard that can be used for interactive on-the-fly activities, much like
you would have in a conference room. The host can allow all users to mark up
the board as well as use the annotate feature so everyone's ideas can be shared
virtually. And when the brainstorming is done, you also have the option to save
the whiteboard so you can use it again later in the meeting or for reference
afterwards. - Rick Lozano, a talent development expert, speaker, author and
12. Connect to Google Calendar.
One of my favorite Zoom features that others often overlook is the Zoom for
Google Calendar add-on. This add-on saves a ton of time and simplifies the
process of creating meetings that use Zoom. It allows you to create a meeting
inside Google Calendar and simply set the conference option to Zoom Meeting
inside the invite. It will then automatically set up your Zoom room for the
meeting and include the correct links and call-in details right inside the
Google Calendar invite. - Andrew Hubbard, founder of Hubbard Digital
Responses have been lightly edited and condensed for clarity.
13. How to turn on virtual backgrounds in Zoom
If you don't want coworkers to see your home during a Zoom meeting, learn
how to use the virtual backgrounds feature.
14. Zoom includes a special hidden filter called Touch Up My Appearance.
So we can all dispense with the makeup, forget brushing our hair and stay
in the same hoodie all week.
(I have NO idea how well this works)
15. Zoom Can Track Who's Not Paying Attention In Your Video Call. Here's How.
16. Check these privacy and security settings before your next Zoom video chat
The Lesson We Are Learning From Zoom
How to change your Zoom background - Tom's Guide
Zoom: 41 coolest virtual backgrounds
The best virtual backgrounds to use on Zoom for your next business meeting
Zoom is introducing this new feature in its bid to banish Zoom bombing
Photos: The 20 best Zoom backgrounds for sci-fi fans, especially Trekkies
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